Practical information


Instructions for APLL12 participants

Welcome to APLL12virtual!  Before the conference, please download Zoom (free), which you can do here: Select the first option: Zoom Client for Meetings. You only have to do this the very first time you want to use Zoom. We will send you a Meeting ID for each session; log on to Zoom, click Join, and enter the Meeting ID. You will then be prompted for a password, which we will also send you ahead of time. 


How do I attend the plenary speaker and early career speaker talks?

The plenary speaker and early career speaker talks will be held as zoom webinars and are open to anyone. Please use the links that will be posted on the programme webpage: <>

In webinars, participants are unable to activate their microphones and webcams and can only communicate by written chat (look for the Chat icon at the bottom of your Zoom screen) -- this will be used for the Q&A at the end. This keeps the interface "clean" and puts the focus on the speakers. It also eliminates the risk of an unmuted microphone creating background noise.


How do I attend all other APLL12 talks?

All other talks will be held as “Zoom meetings”, for which you will need to register. Registration is free. Please register here by Monday, June 15th. The deadline is final. <>.

Then click on the link in the programme to the session that you will attend. A host will accept you if your name has been registered.  If your name is not on our list, you will not be able to join. This is for security measures to avoid “zoom-bombing”.

Please be patient if it takes a couple of minutes before you get access to the session! The session manager has to check everyone logging on against the list of registered participants, and especially when many people are coming it at once, this can take a bit of time. You can help by 

- making sure your Zoom login name is the same as the one you've registered for the conference with 

- logging in a few minutes early so there is time to check everyone before the session starts.

We recommend using Zoom in 'Active Speaker Mode' when listening to a talk. This shows the speaker in a larger window than everyone else who is logged on. The controls for this are in the top right corner of the Zoom window. 


How do I ask a question in the Q&A?

It's best to do this via the chat function, which you will find by clicking on the chat icon at the bottom of the Zoom screen. The chat should be set to be visible to the session chair only. You can either:

- type 'question' or just 'Q' to indicate that you would like to ask a question and wait for the chair to call on you, or

- type your question straight into the chat for the chair to read out to the speaker and audience.


How do I present a paper via Zoom?

To present your paper, you will need:

- a computer;

- a headset or computer microphone;

- a web camera (either the built-in camera on your computer or an external one);

- a stable internet connection. (Using a network cable is more reliable than using WiFi.)

Once you are in the correct Zoom meeting session, the session chair will introduce you and your talk at the time you are scheduled. Please log on early! You will be able to share a Powerpoint (or other) presentation from your own screen. To do this, click the ‘share screen’ icon, and follow the prompts.  Full instructions are here: <>

Audience members will see both you and your presentation on their screens. We strongly suggest that you keep you presentation simple, with no hyperlinks.


Where and how can I test my presentation?

We have a “online reception room” at times before and during the conference on Wednesday, June 17; Thursday, June 18, and Friday, June 19.  Links to this will be made available before the conference starts. Please come to the reception room the day before your talk is scheduled, if possible. This is where you can try out your presentation beforehand and understand how to use the different functions in Zoom.  It is to your advantage that you test out presenting in Zoom beforehand because during the actual conference, the timing will proceed as in the programme. Of course, we will try our best to address any technical issues!  Be aware that music and film might work poorly on Zoom. If you feel that it is absolutely crucial for you to be able to show a film clip or play a sound bite, then please test this out beforehand & have a back-up in case it might not work well.  

The reception room is open at the following times (CEST): 

Wednesday, 17 June 15.00-17.00

Thursday, 18 June 08.30-17.00

Friday, 19 June 08.30-17.00


How do I unmute my microphone?

In your Zoom meeting, click on the "Mute" icon in the bottom left corner. Windows: You can also press ALT + A to enable/disable the microphone.


What if my screen is pixelated?

Turn off your video. In your Zoom meeting, click on the "Video" icon in the bottom left corner.


What if I can’t hear anything or the sound is bad?

Check to see if your audio is connected to zoom (earphones or via computer audio).

If the sound is bad, turn off your video. 


What if nothing works??? 

If you log on to a session and things don't seem to be working, try logging off and on again in the first instance. It may be that there is a problem with the session as a whole, in which case the host will try re-starting the session. If this happens, the meeting will close; wait a few moments and try logging on again. 

If you have ongoing problems, try emailing us at and we will do our best to help. 

Questions? Don't hesitate to get in touch with us at! 


Publisert 16. sep. 2019 09:03 - Sist endret 17. juni 2020 09:52