Meeting Room Documentation

Our meeting room features convenient technologies for presentations and meetings with online participants. This page presents documentation of the equipment and guides on how to use it.

overview of meeting room

Meeting room 338 IMV

Equipment

  • RoomMate Logitech machine for Zoom (with HDMI for screen sharing)
  • Zoom Rooms Controller (pad)
  • TV screen and remote controller
  • Genelec speakers
  • HDMI for connecting a personal laptop
    -Includes adapters for USB-C and thunderbolt etc

The Meeting Room features a Zoom room system with a Logitech RoomMate machine and controller for hybrid meetings. The RoomMate is located below the center table of the room and should always be on. You will also find the necessary equipment for your session here.

Using The Zoom Rooms System 

Turn the TV on with the remote controller, and make sure the source selected is PC.

TV remote controller

Source select on the TV screen set to computer

 

How do I set up a meeting?

Use the Zoom Rooms pad controller (start, stop, join meeting, settings, etc.). To host a meeting, switch the TV input to “Fast PC” and click “New Meeting” on the pad. This will open a new 338 Zoom Rooms meeting. To join a 338 Zoom meeting, use the below details. They will always be the same.

Zoom Rooms link: https://uio.zoom.us/j/9154803159

Zoom Rooms ID: 915 480 3159

Zoom rooms skjerm og kontroller

The camera angle, volume and mic mute are all adjustable from the white logi RoomMate controller. 

Bildet kan inneholde: materiell egenskap, inndataenhet, tilbehør til videospill, elektronisk apparat, duppeditt.

How do I share content with all participants and on the big TV, at the same time?

To share your content, simply use the dedicated "Zoom Screen Share" HDMI cable on the meeting room desk. Connecting a device here will automatically share its content in the Zoom Room, the big screen and to all remote participants at the same time.

Bildet kan inneholde: datamaskin, personlig datamaskin, laptop, bord, møbler.

Connecting your personal laptop

To use your own computer, connect to the screen through HDMI. There are several adaptors available on the cable.

Meeting room cable and adaptors

Use the TV remote controller and change the source to laptop.

Source select on TV screen set to laptop

You may need to change some settings on your computer to optimize for this screen.

Screen settings on mac computer

Connect your laptop to the sound system by choosing HDMI in the computer's sound settings, so the audio will play through the Genelec speakers.

Sound settings on mac computer

Problem solving

  • Some of the later laptop ports, as USB-C, are more easily worn out. If you are unable to connect your laptop, try moving the cable around a bit.
  • Try to turn off and on the white RoomMate machine located in one the small compartment at the meeting desk.
  • If the system is still troublesome, it might be necessary to do a power reboot. Pull out and reconnect the power cable. After rebooting, note that the system needs some minutes to restart.

Power cable in meeting room

Zoom Rooms Link and ID

Accessibility & Booking

Support & Contact

Aleksander Tidemann (IMV ingeniør)

Institutt for Musikkvitenskap

 

Published Sep. 28, 2022 8:41 AM - Last modified Jan. 31, 2024 10:19 AM